3 Ways to Get Onboarding Right

3 Ways to Get Onboarding RightEven before your new hire starts, your company is already making an impression. Here are the top 3 ways to get onboarding right:

Onboarding is not on-the-job training. Onboarding is the process of having your new hire complete required paperwork. These include Form I-9, IRS Form W-4, state withholding forms, and voluntary self-identification information. Although onboarding contains important information that must be completed, it can be completed offsite. Be sure to comply with applicable wage and hours laws where employees are permitted to complete this process outside of working hours.

Empower new hires even before they start. Everyone succeeds when information is completed accurately. With an online onboarding system, new hires feel empowered to complete the paperwork at their own pace. With an easy “save and exit” feature, they can return to the paperwork at any time. This gives them great flexibility to grab any documentation they may want to reference – such as a driver’s license and Social Security card or a passport.

Sustain new hire momentum. There may be a lag between the date your new hire accepted your hire and the actual start date. Onboarding software improves communication by helping HR Managers stay up-to-date on the new hire’s onboarding progress with status-driven workflows and email notifications.

Learn more about how you can effectively improve your onboarding communication process in your HR department.

Online Onboarding Makes It Easy for Everyone – Not Just HR

Online Onboarding Makes It Easy for Everyone – Not Just HROnboarding is not a silo process. Effective onboarding benefits everyone in the organization. With an online onboarding system, HR can ensure that company information is shared and acknowledged.

Take, for example, the Employee Handbook and the Company Policy. The Handbook is an important communication tool that describes what new hires can expect from your company. The policies may establish the rules of conduct within an organization, which protect workers’ rights and the employer’s business interests.

In an electronic onboarding system, the new hire will be asked to read each document and acknowledge that they have read, received, and agree to them. Be sure to comply with applicable wage and hours laws where employees are permitted to complete this process outside of working hours.

When this process is complete, a highly visible checkmark appears next to the Employee Handbook and Company Policy on the required forms list. As a result, the new hire, the HR Manager, and the Hiring Manager can all be confident that important company information was conveyed. Find out how you can implement an effective solution into your company by watching this free webinar.

What Happens During Onboarding?

What Happens During OnboardingWhen a new hire joins a company, everyone says: “Welcome aboard!” And in a fun fact way, this ship metaphor could be where the HR term “onboarding” originated.

Onboarding is the official process of welcoming new employees into an organization. Onboarding can be completed manually with paper forms, or through an electronic onboarding process.

Rather than completing paperwork in the office, the new hire can access the onboarding system via computer or mobile phone to complete their paperwork. Once logged in, the new hire will complete the onboarding process that you specify. Be sure to comply with applicable wage and hours laws where employees are permitted to complete this process outside of working hours.

These forms could include the Form I-9, IRS Form W-4, state withholding tax forms, acknowledgement of the receipt of the employee handbook, company policies, and their application. The wizard-driven process ensures that all materials are completed, and an encrypted site ensures data security.

The electronic process allows new hires to “save and exit” for easy return to the forms.

With the new hire paperwork successfully completed and submitted, the Hiring Manager can get the new hire started on the job on Day 1. Automate your onboarding processes and request a free demo.

Hiring Managers Await New Hires, Not Complex Onboarding Process

Hiring Managers Await New Hires, Not Complex Onboarding ProcessHiring Managers are excited about new hires and eagerly await the start date. In some cases, a department may have been short-staffed for some time. Or, there are plans to have the new hire work on new initiatives. Either way, Day 1 for the new hire is set to be promising.

This is exactly why an online onboarding system can help setup and keep that momentum. With onboarding, all of the new hire paperwork can be completed electronically, even before the new hire’s start date. Be sure to comply with applicable wage and hour laws when new hires are permitted to complete onboarding outside of working hours.

From any online computer, the new hire can go through the steps of filling out each form. When an electronic form is completed, a highly visible checkmark appears on the checklist. If the new hire needs to retrieve a piece of documentation –– such as a driver’s license and Social Security card or a passport –– there is a “save and exit” feature for their easy return.

With all of the new hire paperwork completed and submitted, the HR Manager can confirm to the Hiring Manager that the new hire is all set to start. Learn more about how to automate your onboarding system by watching our free webinar.

Electronic Onboarding without IT

Electronic Onboarding without ITAs soon as HR Managers hear about a new “system” or “software,” they immediately think the IT department has to reconfigure every desktop in the organization. With an online onboarding solution, you are tapping into a “no maintenance” Software as a Service (SaaS).

In addition to the SaaS user experience, new hires benefit from an online onboarding process. The online process can be completed on a computer or mobile phone and could include a welcome letter, video, or the Form I-9, Form W-4, and state withholding tax forms.  Regardless of the process configuration you select, the new hire would be guided through each step to complete it in full. The system allows you to track time spent completing this process to assist you in compliance with applicable wage and hour laws if you permit or request that new employees complete the new hire process outside working hours.

You can be rest assured that the candidate is submitting information on an encrypted site with dual authentication. A new hire’s signed documents are stored in a document vault and assigned a complete electronic signature audit trail.

Best of all, you will have full visibility into the new hire’s onboarding progress with status-driven workflows and email notifications. The result is a fluid process that can maintain the momentum in your new hire onboarding process. To learn more about onboarding processes, discover how you can automate your onboarding system effectively.

Focus on Getting Ready the Work, Not the Paperwork

Focus on Getting Ready the Work, Not the PaperworkOnboarding is an exciting time for both your company and your new hire. After a thorough search, you have found the right person to help with the continued success of your organization.

Onboarding software can eliminate the manual processing of forms when new hires arrive at work. Instead, you can elect to have new hires complete the forms in the comfort of their own home. Remember to comply with applicable wage and hour laws when asking employees to do this work at home. This option allows them to “save and exit” as needed. For example, this may include a driver’s license and Social Security card or a passport.

An easy-to-follow checklist can help them keep track of their progress, and tracks progress to show that they have completed required paperwork. In fact, the new hire can’t generally submit a form until it’s completely filled out.

In the meantime, your Hiring Managers can be preparing for the new hire’s first day on the job. This will likely include training, introductions, and maybe one-on-one mentorship. These are the talent management differentiators that will help your company continue to stay ahead of the competition.

To find out more about how your talent management differentiators will elevate your company, take a look at our free onboarding webinar.

Top 2 Onboarding Red Flags for Employers

You feel confident you have hired the right person for the job. An online onboarding software can help alert you to any issues that may arise between acceptance date and start date. Here are the top two onboarding red flags for employers:

  1. New hire hasn’t even looked at the required paperwork. The email notification has been sent, yet the new hire has failed to take action.
  2. New hire hasn’t completed required paperwork. The onboarding system shows that the new hire started the process but stopped for some reason.

An onboarding software helps Managers stay up-to-date on the new hire’s onboarding progress with status-driven workflows and email notifications. Using the workflow, the manager can tell how far the new hire made it in the process and if it has been completed. The result is a fluid process that provides visibility and can maintain momentum.

To learn more about how to welcome new employees and reduce no shows, check out our free onboarding webinar.

How to Avoid Onboarding Red Flags for Employees

How to Avoid Onboarding Red Flags for Employees
Some companies go through the time and expense to recruit, but then fumble the onboarding process for new hires. Yet, a positive onboarding experience sets the tone for your new hire’s success. Here’s how:

Welcome new hires even before they arrive on Day 1. An onboarding system can be customized with a formal Welcome Letter from the CEO, as well as a more casual Welcome Video that gives a taste of the company’s culture.

Give new hires tools for efficiency and effectiveness. An onboarding software contains the paperwork for new hires to complete electronically. From any online computer, new hires can complete the paperwork at their own pace and time.

Relay important Day 1 tips. HR Managers can also customize an online boarding system with
helpful Day 1 tips. This can include a map of where to park, guidance for which building to enter, and a checklist of what the new hire will need for Security Credentials.

Be sure to comply with applicable wage and hours laws where employees are permitted to complete this process outside of working hours.

Interested in welcoming new hires? Check out our Free webinar: How To Welcome New Employees.

Easing First Day Anxieties with Onboarding

Starting a new job is always an exciting time for a new hire. And, it can be nerve-wracking. The interview process went great, but did they really get a sense of the corporate culture? And, even more basic, where exactly do they go on their first day when they arrive? An onboarding system can help to alleviate these new hire anxieties.

For example, onboarding software can contain all of the new hire forms that may need to be completed. They can be completed electronically from an online computer at any time. This efficiency sends the message that your company values productivity and is the right company to work for.

You can also customize an onboarding system with a formal Welcome Letter from your CEO and a more casual Welcome Video, welcoming your new hire even before they arrive.

As for their arrival, you can also include a parking and building map so they know exactly where to go on Day 1. And you can include a checklist of information they’ll need for security credentials.

Be sure to comply with applicable wage and hours laws where employees are permitted to complete this process outside of working hours.

For more information about the benefits of onboarding, contact us at http://lp.mystaffingpro.com/onboarding/

Top 10 Best Practices for Onboarding

Paperwork is only a drag when you are left in the dark. New hires may not understand what forms they need to fill out. In addition, a busy HR Manager or Hiring Manager’s instruction may only be: “Complete these.” Here are the top 10 ways onboarding software can help your new hires comply with onboarding:

  1. The new hire’s name appears on screen indicating this is the correct set of paperwork
  2. A clear checklist of forms always remains present in the left-hand navigation
  3. The number of documents to be completed is clearly stated
  4. Each form is clearly labeled and named
  5. As each electronic form appears on screen, its content is clear (e.g., Form W-4)
  6. The wizard system walks new hire through each field to complete
  7. A “save and exit” feature empowers new hires to return to the documents at any time
  8. The information is submitted on a secure, encrypted site, and the documents are stored in a document vault
  9. As each form is completed, a highly visible check mark appears
  10. A “print” features enables new hires to save and print copies for their own records

Need more reasons? Learn about The Risks of a Manual Hiring Process.