Five Ways to Wow New Hires with Onboarding

The interview process is over and you feel confident you’ve chosen the right person. But the journey is not over yet. Here are five ways an onboarding system can provide a positive welcoming experience to your new hire:

  1. Polished communications approach – No one likes their inbox to be slammed with a dozen random emails. An onboarding system offers a single portal in which all of the required forms are securely stored.
  2. Easy step-by-step completion – With electronic forms, the onboarding system automatically alerts the new hire if a required field is incomplete. As each form is completed, a “check mark” appears on the list clearly navigating the process.
  3. Anytime convenience – An online onboarding system means the forms can be completed at any time. This empowers new hires to complete the onboarding process when it is convenient for them and when they have all the information needed. In addition, the system tracks the time it takes to complete the forms allowing an employer to comply with wage and hour laws regarding hours worked.
  4. Employee handbook/company policy – An employee handbook and/or company policy are important documents for your new hire to acknowledge reading. This information sets forth your expectations, and employee rights.
  5. Welcome video and/or letter – A video or letter from your company’s executives is a great way for new hires to feel welcomed, as well as learn more about the bigger picture in which they now play an important part role.

For more information about the benefits of onboarding, contact us at

Recruiting Greatness: #SHRM15

While in Las Vegas for SHRM 2015, I had the pleasure of attending the show Le Reve. Captivated by their skill and creativity, I found myself thinking about the casting manager and what a prescreening process could look like in an applicant tracking system.

  • Are you scuba certified?
  • This position requires dancing in water and fire. Are you able to dance in these conditions?
  • At times, you may be required to jump from several stories into a body of water. How does your experience prepare you for this position?
  • Can you lift, carry, and move than 100 pounds?
  • The show incorporates aerial elements using silks, ropes, and bars. Do you feel comfortable performing these tasks on a regular basis?

What positions have you recruited for that were outside of the norm? How did you fill them?

Five Tips for #SHRM15

Is this your first trip to the SHRM Annual Conference? With more than 7 years of experience, here are my top five tips to concur SHRM.

  1. Wear comfortable shoes. The convention center is huge and you will be putting in 20,000 or more steps a day. Personally, I am a Sperry fan and will be rocking my polka dot boat shoes the entire time. Another great option is a pair of Me Too flats.  Check out myStaffingPro’s Pinterest board for more ideas.
  2. Have a game plan. Zigzagging around the convention center is not the best use of your time. Instead, use SHRM’s mobile app to plan your days and to get the most out of them. Check out my 5 Sessions to Look Forward to at #SHRM
  3. Ask questions. This is a great time to seek information from industry peers and analysts. Use it to gain information and a fresh perspective that you can take back with you.
  4. Attend the parties! SHRM is notorious for great parties and it often the best place to network. One of my favorite SHRM moments was at STATS in Atlanta with HRO Today’s Zachary Misko, BackTrack’s John Hawkins, and the emPerform crew.
  5. Go to the exhibit hall and have fun. SHRM’s exhibit hall is always a captivating experience and I am sure that this year will be even better than years past. This year, I am looking forward to Paychex‘s booth, 1022, which is teasing a giant game of Jenga®.

5 Sessions to Look Forward to at #SHRM15

With just a couple days until the SHRM 2015 Annual Conference and Exposition in Las Vegas, I am planning out my top sessions to attend. This year, I am really looking forward to:

“Welcome to Our Company, Now Get to Work!” which will cover how your onboarding process can strengthen the relationship between your new hires and your organization.

“Everyday Bias: Identifying and Navigating Our Unintentional Blind Spots” will explore the study of unconscious bias. This session will reveal new research that challenges HR to rethink some of the strategies for organizational diversity, cultural competency, and dimensions of power.

“Managing the Digital Workforce: Integrating Millennials into Organizations for Long-Term Success” with Amy Robison of Interchange Group. This session boasts that you will learn how to effectively and efficiently integrate Millennials to increase multigenerational engagement, digital talent retention and competitive advantage.

The next day, Robison is presenting “What Women Want: Recruiting, Developing and Keeping 21st Century Women Leadersanother can’t miss session.

Last but not least,”Recruiting ROCKS! Talent Acquisition: Taking it Up a Notch“where Jeremy Eskenazi will present ideas on how to evolve your recruiting and staffing strategy.


When I’m not attending sessions, I’ll be in the Paychex booth 1022.  Please stop by to compare notes and talk shop!


Overcome New Hire Paperwork with Onboarding

We’ve all faced a mountain of paperwork. One that is so enormous that we don’t know where to begin and sometimes it’s unclear if we’ve satisfactorily completed all of the forms. Thankfully, completing new hire paperwork doesn’t have to be this way. With onboarding, new employees can complete their paperwork electronically at any time. The system tracks the time it takes the new hire to complete the process allowing the employer to comply with wage and hour laws.

The onboarding software interface is easy to understand and simple to navigate. On the left-hand side, there is a checklist of forms. These can include the new hire’s application, Form W-4, and state tax forms; as well as a voluntary self-identification form.

New hires type information into each electronic field presented. That information is then securely stored and used to complete most of the remaining forms. This auto-completion saves the new employee from retyping their name, address, and date on every form. In addition, a highly visible “check mark” appears to demonstrate how far they are in the onboarding process.

Another benefit is that the onboarding system allows the new hire to complete the new hire paperwork at their own pace and return at any time. This saves the employee from the stress of tracking down the right person to return their paperwork to. With onboarding, employees can simply “Exit and Return” to the documents as needed.

For more information about onboarding, please contact us at

Creating a Positive First Impression During the Application Process

Recruiters understand acquiring top talent is a process that starts the moment a candidate hears about a job opening, and continues throughout the application process. Every interaction with a prospective candidate is a touch point for your brand that shapes the candidate’s opinion of your business, and impacts the chances they’ll accept your offer.

So, what elements matter most when you’re developing an effective recruiting process for your firm? Here’s a closer look at how companies can create a positive first impression during the application process.

Clear, Measurable Job Postings
A job posting is an important tool in the recruiting process. Its first role is to sell qualified candidates on the position by outlining the specific responsibilities a job entails. Job postings can help screen out unqualified candidates, while getting strong contenders excited about applying. Once a hire has been made, job postings and descriptions can help employees succeed at their jobs while providing a helpful metric for managers to evaluate performance. Write great job postings by giving specifics about the role and help candidates see how the position is significant to the business.

Offer Mobile-Optimized Career Sites and Applications
Job seekers are often looking at job opportunities and submitting applications from a wide range of mobile devices. Is your company’s career site and application optimized for smartphones and tablets? If not, you may be projecting an outdated image. Take the time to determine if your career site is branded and functions well on a range of devices. How easy is your application to submit via a mobile device? Simple features such as LinkedIn integration can greatly improve the user experience. Offer a mobile optimized career site and general application to help demonstrate to candidates that your company embraces the latest in technology.

Prioritize Communications with Candidates
Nothing is more frustrating to applicants than applying for a job and never hearing back. To build a positive impression that shows you’re organized and value your team, develop a clear communications plan. Every candidate should feel that your company’s communications have been prompt, professional and proactive. Acknowledge each application as it comes in through an automated responder. Send prompt, personalized rejection letters to applicants that you’ve screened out for specific positions. Provide regular status updates and communications to candidates that you’re considering or are actively interviewing, to keep them feeling connected and in the loop. Using an applicant tracking system can make it easier to hit your communications metrics.

Invest In an Applicant Tracking System
Creating a positive impression with applicants during the hiring process can help you attract your industry’s best candidates. Staying organized is essential to achieving this goal. An applicant tracking system offers recruiters and managers several benefits. It’s easy to post jobs, promote them online, and create mobile-optimized applications. Communications, such as acknowledgments and interview requests, can be sent automatically. Screening questions can be added to the application process to enable recruiters to more quickly vet candidates. Finally, all information related to candidates and the process is centralized in one dashboard, which gives internal recruiters quick access to the data needed to make important decisions.

Creating a positive impression during the recruiting process offers businesses several advantages. Investing in an applicant tracking system is one of the best strategies to get the organizational, communications, and job advertising capabilities needed to reach that goal.

An Onboarding System helps to Enable a Strong Day 1 Start

You have found the right candidate to fill an open position and you’re eager to get them started. With an optimized onboarding system at your company, you can have new hires start their first day on the job –– with all of the paperwork completed in advance.

For example, your new hire can complete forms online from any computer at any time. On a single screen, new-hires can see the full list of forms that need to be completed. These forms may range from their federal and state tax forms, to acknowledging the company handbook and policy.

As the new hire progresses through the list, each form’s completion and signature is marked with a highly visible check mark. This helps to verify that all information is complete.

Your new hire also has the option to review any forms before submitting, and can download copies for his/her records.

In addition to required paperwork, an onboarding system can be easily customized to include your company’s welcome video, a map of where to park, and any other crucial information that helps your new hire feel empowered to hit the ground running on Day 1 of their new job.

Interested in learning more about onboarding? Contact us to learn what onboarding can do for you at

5 Ways to Onboard New Hires More Efficiently

Your offer to a candidate was accepted and now it’s time to formally bring the new hire onboard your organization. Here are the top 5 ways an optimized onboarding system can help make the onboarding of new hires more efficient for employers:

  1. Eliminate manual processing by including onboarding forms and documents in the onboarding system.
  2. Standardize new hire paperwork to ensure that all new hires are completing required forms and receive appropriate company documents.
  3. Easily verify that all information is complete. Under the Documents Tab, you can click on the new hire’s name and easily review the list of documents that have been electronically completed and signed.
  4. Ensure data security with an onboarding system that uses an encrypted site with dual authentication. A new hire’s signed documents are stored in a document vault and assigned an electronic signature audit trail.
  5. Create a consistent workflow that stays up-to-date on a new hire’s onboarding progress with status-driven workflows and email notifications. A fluid process maintains momentum and ultimately may reduce administrative costs by eliminating manual processing.

Is an onboarding system right for your company? Request a free demonstration to learn what onboarding can do for you at

The Risks of a Manual Hiring Process

Manually processing and maintaining employment applications can be more costly than the annual fee of an applicant tracking system. A manual process can have hidden costs that can add up to wasted time, money, and fees.

Processing Delays
Manually accepting employment applications consists of accepting applications, filing them, passing them onto hiring managers, filing them, passing them back to managers, filing them, adding notes, filing them; you get the idea. The potential for processing delays is great. Especially if you have several locations and it involves sending information via interoffice mail or faxing.

Data Entry Fees
How much time are you spending manually adding applicants into your payroll and/or HRIS system? Assuming you hire 50 employees a year and you have $20 of processing labor costs, you could be spending $1,000 just to add your new employees into a system.

Missing Information
Keeping manual documents requires constant shuffling of papers. All of this paper shuffling can turn into delays when the resume or application sits on the hiring manager’s desk or gets misplaced. The costs of missing key documentation is not only frustrating, but it could be costly.

Rehiring Fired Employees
Have you ever spent countless hours working with a candidate only to find out that they were a previous employee that was fired? I have. Let me tell you that it is not a good feeling, and it is likely to end poorly.

Driving High Volume Recruiting Workflows

“As a staffing agency, we hire thousands of applicants a year. It was important to us to ensure compliance while reducing paperwork.”

Our local Spherion franchise screens more than 14,000 applicants a year. Before they implemented myStaffingPro applicant tracking system, they would accept paper applications, manually score a skills test, and suffer through an inconsistent “open interview” process.

Sound familiar? Learn how they shed the manual application process in our complimentary case study.

Request the case study at