Benefit from Recruiting Process Compression

Does your recruiting process suffer from process bloat? Is there so much lag time that even the most straightforward hire goes on and on and on? Shrinking the lag time between recruiting steps can help you compress your hiring process without sacrificing due diligence or quality of hire.

5 Ways to Compress your Recruiting Process:

  • Reduce the requisition approval process with an automated workflow.
  • Conduct interviews virtually.
  • Change approval processes from sequential to simultaneous.
  • Utilize a hiring manager approval portal to get expedited feedback on applicants.
  • Launch multiple processes at the same time.

Are you looking for an applicant tracking system to compress your hiring process? Visit to learn about our automated workflows and tools.





Speed Interviewing

In this day and age, we want everything faster. I want my coffee faster, my French fries faster, and the person in front of me to drive faster. As Maverick would say, I feel the need….the need for speed!

Speed dating has been around for a while, but what about speed interviewing? Could you interview someone for 10-15 minutes and make an educated decision as to whether or not you want to bring him or her in for a second interview? What types of questions would you ask? Would you want to sit in a room with dozens of other employers vying for the same candidates?

As a candidate, how would you stand out from the others in such a short period?

As a competitive person, I’d be game for sitting at either side of the table. In my opinion, this tactic might work for sales openings, but fail miserably for accountants or IT professionals.

Would you try it?

The Benefits of Integrating Background Check Software with Recruiting Software

The integrity and performance of your employees is your company’s greatest asset. As a result, it’s critical that you evaluate the claims that candidates make regarding their backgrounds and education. In many cases, further background checks are required to minimize your company’s risk exposure. Background screenings are becoming a routine part of hiring, but they can also be time consuming for your staff and onerous to outsource. Here are some of the advantages of using an integrated background check service with your recruiting software.

Optimize your workload: Recruiting software eliminates a lot of administrative work for your HR team and hiring managers. Background checks, if conducted in house or outsourced as a separate service, can require managing a wide range of administrative details from consent forms to informational sheets to paying vendors. By choosing an integrated background check software solution, it’s easy to move to that step automatically. From verifying degrees to checking for criminal convictions, a full background screen can be underway with just a few clicks.

Simplify documentation and improve the candidate experience: If you’re ready to move forward with an employee, time is often of the essence. Once you’ve decided to move to the background check stage, you can simplify the process for the applicant by allowing them to review the disclosure online and electronically sign it, eliminating potentially days of lag time.

Centralize your FCRA compliance requirements: The Fair Credit Reporting Act (FCRA) requires that employers comply with several provisions. The first and most important is to get written permission from the applicant to conduct a background check. The second is to make any disclosures of “adverse action.” That is to say, if you might potentially use information in the background check to deny a candidate a job, you need to let them know in advance. If you do deny a candidate a job because of what you find in their credit report, you are legally obligated to provide the candidate with a copy of the report as well as a copy of A Summary of Your Rights Under the Fair Reporting Act. Integrating your background checks with your recruiting software enables you to keep compliance information centralized, and even set limits on the number of days a signature will remain valid.

Easily track progress and review results: After your request has been initiated, it’s easy to keep track of your background check progress. You’ll be able to quickly verify whether a request for a specific candidate has been submitted, confirmed, and completed. You can track the time to completion and conduct an in-depth review of the information that’s provided. All of this can be completed online and centralized in a candidate’s file.

Manage access to results: Different organizations have individual sign-off paths for background check information. Whether it’s your top recruiter, your VP of HR, or your hiring manager that needs to provide the sign-off for hiring, it’s easy to share results or restrict access in accordance with your company’s HR and information protection policies.

Background checks no longer need to be the time consuming and stressful process they once were for your HR staff. By integrating your background check software with your online recruiting platform, it’s easy to manage your workload, provide a good experience for candidates, and get fast and accurate results.

Applying for Jobs Online: Using a Mobile Solution for Your Online Recruiting

Applying for jobs using mobile devices is becoming increasingly common. According the Pew Research Internet Project, 58 percent of Americans own a smartphone and 32 percent own a tablet. With the increasing proliferation of mobile devices, recruiters need to develop online application processes that are mobile-responsive. If an interested candidate is unable to navigate your company’s job application on their device of choice, you’re likely to see an increase in application abandonments and candidate frustration. Here’s a closer look at the factors you should bear in mind when choosing a mobile solution for your online recruiting.

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Searching and applying for jobs online has become one of the most common methods for viewing available positions and finding new employment. Mobile device usage is transforming how online recruiting processes and technology is deployed. TalentHQ estimates that 60 percent of candidates view recruiting pages via mobile devices, and 40 percent abandon non-mobile friendly processes. Having what candidates view as a non-functioning or low-functioning recruitment application can damage your brand equity and cause more tech-savvy candidates to look elsewhere for jobs. When choosing your online recruiting solution, it’s important to select an application with strong mobile functionality.

Compatibility with a range of mobile devices

Basic mobile solutions aren’t enough. With the wide range of devices on the market today, including Apple® products and a variety of AndroidTM models, businesses need to ensure that their mobile presence is optimized for each potential device. For example, myStaffingPro’s recruiting suite offers accessibility with mobile, tablet, and Macintosh-friendly application processes. The more you anticipate a range of devices and choose a solution that works with them all, the better results you’ll get with mobile recruiting initiatives.

The benefits of social integration

Another important component of mobile recruiting is seamless social media integration. Social media promotion can be one of your most effective strategies for reaching networks of qualified candidates. Whether its industry groups on professional sites such as LinkedIn or groups of connected individuals in the same profession, social media is an important mechanism for sharing information. Selecting a recruiting solution with an integrated social component enables your employees to more easily participate in referral programs, and makes it simpler for your job listings to be quickly shared with receptive audiences.

A mobile content strategy

It’s helpful to keep in mind the limitations of mobile devices when creating your recruiting content and designing your process. For example, does your company background material run for several pages or leverage formats like PDFs that may not work with all mobile devices? Consider the length and format of your supporting documents, and consider offering excerpts with links to more detailed information for candidates browsing on smaller screens. Mobile recruiting goes beyond technology; it’s important to pair the best technological solutions with processes and collateral designed with the mobile context in mind.

If your company is currently developing strategies to better meet the needs of candidates applying for jobs online, contact myStaffingPro today. Our advanced online recruiting tools streamline your processes, connect you more efficiently with qualified candidates, and eliminate unnecessary administrative work from the recruiting process.

Recruiting with Microsoft Dynamics GP

Are you using the Microsoft Dynamics GP Human Resources (HR), Applicants, and/or Requisitions tables?  Maximize your HR capabilities by adding recruiting to the font-end.

myStaffingPro applicant tracking system offers:

Automatic Requisition Export – Maintain accurate and current requisition information with an hourly requisition export from myStaffingPro to Microsoft Dynamics GP.

Configurable Applicant Data Transfer – Determine when and what information is transferred to Microsoft Dynamics GP with myStaffingPro’s flexible integration options.  Standard applicant export fields include but are not limited to:

  • First, Middle, and Last Name
  • Address and Phone Number
  • Apply Date and Dynamics GP Status
  • Requisition Number
  • Referral Source and Description

Microsoft Dynamics GP Import – Receive myStaffingPro data into the Human Resources (HR), Applicants, and/or Requisitions tables of Microsoft Dynamics GP.

Integration Administration – View the integration’s details and track the transfer status, date, and completion time.  If desired, the automatic transfer can be suspended and scheduled for a later date.

Customization - Add custom fields to myStaffingPro, and include the fields in the Microsoft Dynamics GP data transfer.

Microsoft Dynamics GP is our number #1 integration.  To learn more, please contact us at

Interview Fail-Safe Plan

The good news: The applicant CAME to the interview.

Now what? Are you afraid of what your hiring manager might say? Or ask? Provide structure to the interview process with a predetermined interview guide. An interview guide:

  • Provides consistency amongst candidates and interviewers
  • Reduces compliance and legal risks
  • Supplies a standard rating scale to compare applicants

With myStaffingPro applicant tracking system, you can easily implement an interview fail-safe plan. For more information, please visit or call us at 800-939-2462.

Back to School with the Employment Brand

This back to school season makes me think of the “new year new start” branding possibilities.  Kids nationwide are building their personal brand with book bags, binders, locker decorations, shoes, etc.  In my household, it’s everything princess.  My little girl is strongly in the Rapunzel camp.  Everything needs to be pink, purple, and sparkly.  Throughout the back to school buying process, everything, and I mean everything, had to fall in line with the personal brand identity she had selected for this year.

Although it’s not offered in one of the big box stores, this same branding activity holds true with our employment brand.  When picking out your employment brand, think about:

  1. What culture are you trying to convey?
  2. What imagery are you trying to provoke?  Cutting edge, tranquility, professionalism, fun, practical, secure, etc.
  3. What tone do you want to set?  Are you known for your whiffle ball tournaments at lunch, avant-garde costume parties, formal cocktail events, flash mob dance parties?
  4. What are the right words, or messaging, that should be used to convey your employment brand?

How are you going to communicate and demonstrate your employment brand?

  • Start small by switching out the stock photography on your career site with pictures of employees
  • Add testimonials from current employees
  • Produce and post videos from the executive team, about a day in the life, testimonials from current employees, as well as “behind the scenes”  and event footage
  • Link to the social media profiles of your executive team and hiring managers
  • Link to your profile

This blog is just the tip of the iceberg, however, it is an important discussion to have.  How are you managing your employment brand?  Does your applicant tracking system provide tools to promote and reinforce it?

Worst Interview Questions and Responses

Interviews can be a nerve-racking event in a person’s life. Especially when you aren’t exactly sure what will be asked. Job seekers can find advice and tips on how to present themselves during an interview, but do interviewers know what questions are offensive, inappropriate, and are just the worst interview questions you could ask?

Here are 7 of the Worst Questions Interviewers Ask:

1) So, what’s your background?
You have my resume…?

2) What is your biggest weakness?
This is almost cliché because there’s never really an honest answer. Hello! I’m trying to be hired and you can make your own judgments. Otherwise, I’ll say chocolate is my weakness.

3) What’s your salary history?
What I was paid at McDonald’s in high school is irrelevant, but since you asked, I wasn’t lovin’ it.

4) Do you think you can handle this workload?
No. I’m just sitting here because I want you to ask me questions for a job I don’t think I can handle…

5) If you were a tree, what kind of tree would you be?
Umm… since I was completely prepared for this question and KNEW you would ask such an intelligent question, I would have to say a weeping willow because that’s what I want to do after sitting through this interview.

6) If I offered you the job, would you accept it?
No I wouldn’t. Why would I want that? A job? Pshh! I’m just here to see your pretty face.

7) What does your husband do?” or, “What church do you go to?” or “Do you have kids?
(Just walk out… Interviewer is a creep)

Worried about what your hiring managers might ask in an interview?  Learn about myStaffingPro’s interview guides and hiring manager tools that keep interviews professional and complaint.

Ease the Headache of Interview Scheduling

Photo Credit: D Sharon Pruitt

You’ve narrowed down the applicant pool, and your hiring managers like what they see.  Now, you just have to get the applicant in for an interview.  Time to play the dance of the telephones.  Calling the hiring manager(s), calling the applicant, calling the hiring manager again.  On and on and on again until schedules align and a time is finalized.   Sometimes just getting them in the door can be downright exhausting!

OR, you could utilize an automated process to do the fancy footwork for you!  myStaffingPro’s hiring manager quick response portal provides:

-        Interface for managers to review applicants and “approve” them to move forward in the hiring process

-        Scheduling tool where the hiring manager can select days and times that they are available for an interview

-        Automated email notification to the applicant to inform them that they were selected to move forward in the hiring process with a link to select an interview time.

-        Continuous email communication that provides information on the progress of the approval and interview scheduling process

The result is the same.  However, the process is streamlined, and simplified to maximize efficiency.  How do you manage the interview scheduling process?  Are you getting a headache from the never ending telephone dance, or are you using an automated tool?

Are you passing the “Usability” test???

Can job seekers easily search and apply for job openings from anywhere at any time? Are these listings accessible to them?

At the end of the day, when you’ve spent so much time and money to attract job seekers, the most important thing is to be accommodating.  With the changes in technology, people have become more reliant on other forms of communication and it is vital for an applicant tracking system to be able to handle multiple devices.  It’s important for employers to make sure their website and application process works on a multitude of devices including: computers, laptops, smart phones, tablets, etc.  In addition, it is essential that it work on multiple internet browsers!

myStaffingPro Applicant Tracking System does just that! It allows candidates to search and apply for positions through a multitude of ways such as the web, Facebook, mobile, and IVR (Interactive Voice Response). These various methods allows the job seeker to apply in the method that is the most convenient to them.

So what’s this candidate experience “usable” test? Test your usability capabilities at