What are Hiring Metrics Reports?

Posted on May 14, 2013 by Julia Friemering

With all of this talk about big data, I thought it would be nice to review a couple standard hiring metrics reports in myStaffingPro applicant tracking system.

What are hiring metrics reports?
Metrics Reports provide measurable information about requisitions. myStaffingPro includes three metrics reports: time-to-fill, sub cycle, and aging.

Time-to-Fill
SHRM provides a through description of time-to-fill, including industry standards at http://www.shrm.org/Research/Articles/Articles/Pages/MetricoftheMonthTimetoFill.aspx

At myStaffingPro, we calculate the Time-to-Fill report by the number of days from Requisition Activation Date to Requisition Filled Date for requisitions that are in the Filled status. This number is then averaged across each month, for the time period selected.

Sub Cycle
The Sub Cycle report identifies the dates that are important throughout the life cycle of the requisition. These dates include: Created Date, Requisition Approval Date (if your organization uses the Requisition Approval feature), Internal Activation Date (if your organization uses the Internal Portal), External Activation Date, and Filled Date. The report summarizes the number of days from Created to Filled and from Active to Filled.

Aging
The Aging report calculates the Age of the requisition, based on the Created Date until Today. The report identifies those requisitions that are over 15, 30, 60 and over 90 days old.

What reports do you use to evaluate your hiring process?  Does your applicant tracking system include hiring metrics?

Filed under: Applicant Tracking, Hiring Best Practices, Why myStaffingPro? | Tagged: , , , , , , | Leave a Comment »

myStaffingPro Review by RiverStone Health

Posted on May 7, 2013 by Julia Friemering

We asked Human Resources Generalist and Recruiter, Alexis Urbaniak, about her experience  with applicant tracking and myStaffingPro.  Below are her responses to our brief interview.

What is your experience with using an applicant tracking system?
I have used an ATS for 5 years.

How long have you been using myStaffingPro?
I have been using MSP for 1.5 years, since fall of 2011.

How has myStaffingPro affected your processes (i.e. cost effectiveness, time to fill, etc.)
I would estimate it saves me 10 hours a week directly.  Since bringing on MSP with my employer, it has reduced time to fill by 2 weeks.  Not only is it cost-effective, it tracks everything, so there is no need to worry about sending out paper information and getting it back- it’s so easy to email things back and forth to managers and update in the system as you go! You can also email applicants directly out of the system, and update the candidates’ status, so it eliminates time spent playing phone tag scheduling interviews and updating information.  Instead of spending hours each week returning phone calls to candidates who inquire about the status of their application, our receptionist directs candidates calling in to log back into their applicant portal to view status updates 24/7.  The system tells candidates when applications are not complete, when their status is updated, and when an electronic offer letter has been sent, so it takes a lot of administrative weight off HR’s shoulders.  We connected MSP to Microsoft Dynamics Great Plains, our fiscal/HR software, so new hires feed into the record so we don’t have to create a new employee record manually.  This service saves us another hour each week.  Its automated live job feed to high visibility job posting websites such as Indeed.com has cut 2 hours a week out of my recruiting function alone.  Now I have time to focus on analytics and sourcing instead of posting to various job boards!

What is your favorite myStaffingPro feature?
My favorite feature is the ability to see all the requisitions that the candidate has applied to and notes with their record.  If someone declined a position a year ago and re-applies, I can look at their information electronically instead of digging through paper files to see what the reasons were.  It creates a streamlined and compliant process.  Plus, the service provided by Koji is FABULOUS! I can email a question and always get a quick response back.  The team at MSP is great to work with and you feel like a valued customer!

What would you say to other HR professionals about myStaffingPro?
Don’t spend another day tracking paper applicants and worrying about being legally compliant for tracking and screening purposes.  Not only is the cost of myStaffingPro very reasonable, the features such as automated job board positing are necessary in today’s market and the service you will receive is worth its weight in gold! You cannot go wrong- utilize myStaffingPro!

 

A huge thank you to Alexis for taking the time to complete our interview!  To learn more about her company, RiverStone Health, please visit www.riverstonehealth.org

Filed under: Applicant Tracking, Customer Reviews/Interviews, Why myStaffingPro? | Tagged: , , , , , | Leave a Comment »

Get Accountability with Applicant Tracking

Posted on April 30, 2013 by Julia Friemering

Didn't Do ItThe blame game.  My toddler is an expert at shifting the blame onto someone or something else.  Typically, we can see through her exuberant stories, but without a complete record of events, it is hard to know what really happened.  Maybe it was the dog, or perhaps Lily the mouse did come to life and take it.  Who knows.  As a parent, I can be a little forgiving, but employers aren’t and the EEOC certainly isn’t.

Before little white lies become a big problem in your hiring process, build in accountability with an applicant tracking system.  An applicant tracking system records:

-       Who created, activated, posted, and/or edited a requisition
-       All documents and information collected during the hiring process
-       All activity on the applicant record

In addition, it provides comprehensive sourcing, workflow, and metrics reports.  With an applicant tracking system, you can identify when the applicant:

-       Started the application process
-       Completed the application as well as how long it took them
-       Returns to check their status

In addition, you can track all of the hiring manager and recruiter activity on an applicant record.  Including when they:

-       Updated the applicant’s status
-       Sent email messages
-       Reviewed and/or added documents
-       Edited data
-       Posted a note

Before Lily the mouse loses another resume, or even worse, an I-9, implement an applicant tracking system to build accountability into your hiring process.

Filed under: Why myStaffingPro? | Tagged: , , , | Leave a Comment »

Your Applicant Tracking System Ate My Resume

Posted on April 2, 2013 by Julia Friemering

Muhahahahahahaha.  The evil and mighty applicant tracking system is still squashing applicants’ hopes of being hired.  Although there are a slew of quality applicant tracking systems, like myStaffingPro, those with a poor candidate experience give the entire industry a bad rap.  Typically speaking, the candidate experience is a pain point because applicants feel like they are not acknowledged and kept informed.  In addition, they feel like a magic mathematical formula is what is keeping them away from their dream job.

Before your system claims another innocent applicant’s chances, utilize these techniques to improve the candidate experience and your screening.

  • At the end of the online application process, thank the applicant for their application.
  • Provide email communication about their current standing in the hiring process.  Throughout the hiring process.
  • Provide a method for the applicant to check the status of their application online.
  • Utilize multiple techniques to qualify candidates.

Need help?  Contact myStaffingPro applicant tracking system to implement a candidate friendly application process.

Filed under: Applicant Tracking | Tagged: , , , , , | Leave a Comment »

Convergence Here We Come

Posted on March 12, 2013 by Julia Friemering

I can’t believe that this is our 5th year at the Microsoft Convergence trade show.  Time has really flown by.  It’s crazy to think that we started out as the newbie on the block, and we are now an ISV that has a robust Microsoft Dynamics® integration for recruiting and applicant tracking.  The two-way integration is the most robust recruiting option available for Microsoft Dynamics customers.  Case in point, the myStaffingPro Microsoft Dynamics integration includes:

  • Automatic Requisition Export – Maintain accurate and current requisition information with a continuous requisition export from myStaffingPro to Microsoft Dynamics.
  • Configurable Applicant Data Transfer – Determine when and what information is transferred to Microsoft Dynamics with myStaffingPro’s flexible integration options.
  • Microsoft Dynamics Import – Receive myStaffingPro data into the Human Resources (HR), Applicants, and/or Requisitions tables of Microsoft Dynamics.
  • Integration Administration – View the integration’s details and track the transfer status, date, and completion time.  If desired, the automatic transfer can be suspended and scheduled for a later date.
  • Customization – Add custom fields to myStaffingPro, and include the fields in the Microsoft Dynamics data transfer.

Want to see it for yourself?  Visit myStaffingPro at booth #2312 in New Orleans next week, or visit http://dynamics.mystaffingpro.com/.

Filed under: Applicant Tracking, Product Development, Sales and Marketing | Tagged: , , , , | Leave a Comment »

Success with Free Recruiting Tools

Posted on February 27, 2013 by Julia Friemering

Once again, we’d like to tip our hat to our customer, Midmark Corporation. In 2012, they achieved recruiting success using a variety of myStaffingPro’s free recruiting tools. According to our sourcing reports, 38.5% of applicants and 10.3% of hires are from these free tools.

 

% Apps

%

Hires
Social Media
Facebook

0.4%

1.7%
LinkedIn

8.6%

1.7%
Free Job Boards
Indeed

27.3%

6.9%
SimplyHired

2.0%
Glassdoor

0.2%

Furthermore, the traffic from these FREE recruiting tools brought in more applicants than:

  • Agencies
  • College/Universities
  • Community Organizations
  • Job/Career Fairs
  • Newspapers
  • Word of Mouth

As with the overall traffic, the number of candidates hired from myStaffingPro’s free recruiting tools exceeded those hired from newspapers, career fairs, community organizations, etc. Congratulations to Midmark on their execution of our free recruiting tools! We can’t wait to see how successful you are in 2013.

To learn more about myStaffingPro’s free recruiting tools, please visit http://elevate.mystaffingpro.com

Filed under: Applicant Tracking, Recruiting Trends | Tagged: , , , , | 1 Comment »

Social Media Recruiting Success Story

Posted on February 19, 2013 by Julia Friemering

LMidmark Case Study - Copyooking to get employee involvement in social media? Take a cue from our customer, Midmark Corporation.

Get the Midmark Corporation Case Study

The case study explores Midmark Corporation’s recruiting challenges and identifies how:

  • Social media expanded their recruiting reach
  • Internal employees were educated and encouraged to participate in social media
  • myStaffingPro provided the tools and technology to achieve their goal

Interested in learning how myStaffingPro applicant tracking system can help you achieve social media recruiting success? Visit http://success.mystaffingpro.com to download the case study and request a one-on-one demonstration of myStaffingPro applicant tracking system.

Filed under: Applicant Tracking, Recruiting Trends | Tagged: , , , , | Leave a Comment »

Where Have All the Monkeys Gone?

Posted on February 5, 2013 by Julia Friemering

Watching the Super Bowl this weekend I wondered, what happened to the goofy monkeys and the other job board ads?

Since the monkeys hit the scene in 2007, the recruiting landscape has changed dramatically.  myStaffingPro alone expanded their recruiting offering to include free job posting to:

  • Facebook
  • Twitter
  • Indeed
  • SimplyHired
  • Trovit
  • Bright
  • Glassdoor

How do you advertise your job openings?

How does your applicant tracking system facilitate the process?

Filed under: Applicant Tracking, Recruiting Trends | Tagged: , , , , , | Leave a Comment »

Show Your Company’s True Colors

Posted on December 11, 2012 by mspintern

What’s a rainbow without all of its colors? What happens to ROY G BIV without the Y, the G, or even the V??? A company can’t be successful or stand a chance against its competitors unless it shines bright with all of its colors.  The same applies to your online application process.  When it comes to job applicants and applying for companies online, it is important for a company to show its true colors.

“..A job applicant should leave the process of applying for a job with a good feeling about the company, and a solid awareness of the company brand,” stated our  CEO Bob Schulte.

As an applicant tracking vendor, we understand the importance of the candidate experience.  Customers can utilize myStaffingPro to build their online presence with a branded search screen that includes videos, pictures, and day-in-the life information.  In fact, we encourage you to leave behind bad stock photography and use your actual employees in pictures and videos!

Showing your company’s true colors enables the job applicant to picture what it would be like to work for your company. The feel, the look, and the overall experience are just a few things that allow those job applicants to understand your company’s culture, giving them a better understanding of what is expected.

Want to learn more about the candidate experience?  Download our free whitepaper The High Touch Experience: Every Job Seeker Should Be Treated Like Gold.

Filed under: Applicant Tracking Trends, Why myStaffingPro?, Recruiting Trends | Tagged: , , , , , | Leave a Comment »

5 Tips to Provide a Better Job Description

Posted on December 4, 2012 by mspintern

Companies can experience issues attracting applicants for several reasons, but for some, the biggest issue is not providing a clear job description.

To help you out, I’ve outlined 5 important tips to deliver a better job description:

  1. The job title should be optimized for search engines (SEO). Meaning, you should use words that applicants are going to search for and not guggly gunk marketing speak.
  2. The job description should be clear and differentiated from other openings.  It should also outline the tasks that the employee will be performing, and provide the employment status, hours, and travel requirements.
  3. Requirements should carefully explain the qualifications and skills required.
  4. Content should use real words!  Don’t force candidates into a guessing game on your acronyms.
  5. Tell them about you!  Why should they apply?  What it is like to work there?  Who works there that they might know?

Still stuck?  Interview someone in the position.  Then, post the interview with the job description.  The result is a recruiting goldmine that creates a personal connection and builds trust.  Happy recruiting!

myStaffingPro is an award winning applicant tracking system. Contact us at http://myStaffingPro.com to learn more about myStaffingPro, and how we keep our customers satisfied.

Filed under: Recruiting, Recruiting Trends, Why myStaffingPro? | Tagged: , , , , , , , | Leave a Comment »

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