Missing paperwork could be costly. Some new hire forms may be required to comply with government regulations. Other new hire forms are completed to ensure new hires are aware of company policies.
An onboarding software is an easy-to-use tool that facilitates the tracking of completed forms, thereby enforcing a process for consistency and compliance.
Let’s look at U.S. Citizenship and Immigration Services (USCIS) Form I-9, for example. If a new hire selects the box that they are “a lawful permanent resident,” the electronic form will automatically prompt the individual to provide the required Alien Registration/USCIS Number. The electronic form will not permit the new hire to skip over this required information. If they do not have this information handy, there is a “save and exit” button for their easy return. The same holds true for the Form W-4.
On the new hire’s forms checklist, there is clear visibility on which forms are complete or which forms are in progress. As the date for completion approaches, an automatic reminder can be sent, prompting the new hire to complete the process. If it remains incomplete, the HR Administrator can be notified and can reach out directly to the employee.
For more information about the benefits of onboarding, contact us at http://lp.mystaffingpro.com/onboarding/