Hiring can be an interesting dance. For one, it involves plenty of coordination. On top of that, there are often a lot of people in the mix—including job seekers, managers, HR leads, and even executives. Each person takes turns leading, waiting, and watching as the dance continues.
What happens when the music skips, everyone freezes, and no one knows what to do next?
Hiring Workflows Speed the Resume Review Process
In the hope of avoiding interruptions, many companies rely on a hiring workflow. While every company’s hiring workflow will be unique to them, most successful hiring workflows address key process-related questions that will undoubtedly come up at various times between requisition and onboarding.
- What small steps need to happen within each larger phase?
- Who leads each step?
- Which team members are involved, and at what times?
- How quickly do we need to wrap up one phase before moving to the next?
Hiring Workflows Stall During Resume Review
Depending on things like how big your company is, or how well you’ve promoted your opening, your hiring team may have dozens, if not hundreds of resumes waiting for them. The volume alone can cause things to grind to a halt. Or maybe you haven’t completely laid out a review process that works for you, or generated a candidate profile yet. These types of early steps can keep things flowing smoothly, and not having them in place can cause you to spin your wheels.
While “review resumes” may be a line item on your larger hiring workflow, the trick is to unpack this critical phase of the process. In so doing, you begin to see all of the smaller steps and questions involved.
Reflecting the broader questions above, consider the following:
- How long should you wait for resumes to come in?
- Once they’re in, which member of your resume review team provides the first level of pre-screening?
- How are you scoring or sorting your resumes?
- How long does that first member of your resume review team have to complete their pre-screening? And how should they pass the resumes on?
- How long should pre-screening last?
- How do you resolve grey areas and points of confusion among members of your review team?
- What’s the ideal turnaround time between the final resume review, and reaching out to job candidates about next steps?
One tip to help you stay ahead of these questions is to create a resume review workflow that includes its own benchmarks, deadlines, alerts, check-ins and next steps along the way. And having the right applicant tracking system can be a big help in putting this resume-specific workflow together.
The right applicant tracking system can be a powerful tool in solidifying every step of your hiring workflow. In our recent Spotlight, “Reviewing Resumes,” we’ve outlined a number of ways that myStaffingPro helps support your process from start to finish. Read it now.
Your Resume Review Hiring Workflow: Generate a Working Draft
As you launch your finalized workflow schedule, explore how you can use your ATS to enhance the review process, and give managers the tools they need throughout. For example, with myStaffingPro’s applicant tracking system, you can:
- Alert hiring managers by email when a resume is ready for review
- Keep candidate resumes and application materials in one central hub.
- Design and use a scoring system that syncs with your candidate profile, and helps you rank resumes.
- Assign specific tasks, benchmarks and deadlines that help keep the resume review process on track.
- Set alerts when deadlines are approaching, or when the resume is ready for the next phase.
- Build a feedback loop to make it easy for people to check in, discuss resumes using the notes feature, and work through challenges as a group.
- Use email features to help you connect with candidates from your “yes,” “no” and “maybe” groups.
- Compare your metrics with previous recruiting efforts, and gain insight into places where you can improve your workflow for next time.
Ideally, the workflow you design will be something you’ll be able to count on again and again, refining it as needed to develop the most efficient process.
Keep in mind that any inefficiency or gap in your hiring process can increase your time-to-hire.
When a slowdown happens during the resume review process, it can be difficult to ramp up your momentum and finally move toward filling your open position. However, when you implement a resume review workflow, and use the right applicant tracking system to support the process, the members of your resume review team will be better equipped to hire efficiently.
myStaffingPro’s feature-rich, customizable approach to recruiting, qualifying, hiring, and onboarding top talent helps you streamline administrative tasks and focus your recruiting efforts on the most qualified candidates. Contact a myStaffingPro representative to learn more about how our applicant tracking system can support your hiring process.